HVAC Refrigerant Tracking Software for Canadian HVAC/R Teams
Built by experienced field technicians for refrigeration contractors, HVAC service companies, and compliance managers. VanTools.ca simplifies refrigerant logs, cylinder tracking, tool management, technician credentials, leak test records, and TDG documentation so your team can stay organized for Canadian regulations.
Try the demo!Pin code: 1234
Visit The StoreRefrigerant Management, HVAC Tool Tracking, and Field Compliance
Refrigerant rules seem to change every time you turn around, and for smaller HVAC/R companies it’s almost impossible to keep up while still running calls and keeping customers happy. That’s exactly why we built VanTools — to take all that confusing, time‑consuming compliance work off your plate and fill the gaps left by your current operating software. Instead of digging through old notebooks, half-finished spreadsheets, or whatever a tech scribbled on a job ticket, everything gets logged cleanly and consistently in just a few seconds. You always know where your cylinders are, how much refrigerant went into or came out of a system, and whether a unit needs follow‑up testing. The software automatically formats everything the way inspectors expect to see it, so you’re not scrambling before an audit or trying to remember what happened on a job from six months ago. VanTools was made by experienced field technicians who know how real Canadian HVAC/R work actually happens, from the truck to the office. It takes care of the details most dispatch, accounting, and service platforms were never built to handle. The end result is simple: less paperwork, fewer headaches, no surprises during inspections, and a lot more confidence that your business is staying compliant without burning hours on admin work.
Refrigerant Tracking Software
Track refrigerant additions, recoveries, transfers, charge records, and usage history with audit‑ready logs.
Refrigerant Cylinder Inventory
Know where every refrigerant cylinder is, who has it, and how much is left in the bottle.
HVAC Tool Tracking
Assign tools, reduce losses, and maintain accountability.
Technician Credential Tracking
Keep technician tickets, certifications, and renewal dates visible before they become a problem.
HVAC Leak Test Logs
CSA B52‑aligned documentation built right in.
TDG Documentation
Keep Transportation of Dangerous Goods records organized for refrigerant handling and transport.
Mobile HVAC Technician App
Log refrigerant in under 30 seconds from any device.
Cloud Compliance Dashboard
Real‑time visibility across your entire fleet.
Built for Canadian Refrigeration and HVAC Compliance
Stay aligned with refrigerant tracking requirements, ODSHAR documentation, CSA B52‑2023 record keeping, TDG documentation needs, and provincial safety authority expectations.
Environment Canada ODSHAR
Automatic refrigerant logs for additions, recoveries, cylinder transfers, and leak tests.
CSA B52‑2023 Records
Supports system logs, refrigerant charge records, leak repair history, and service documentation.
Provincial Inspection Readiness
Designed for contractors working under ABSA, TSSA, Technical Safety BC, and other provincial authorities.
Software for Refrigeration Contractors and HVAC Service Companies
VanTools.ca supports commercial refrigeration, industrial refrigeration, air conditioning service, heat pump service, supermarket refrigeration, restaurant equipment service, mechanical contractors, and mobile HVAC/R field teams that need searchable records instead of paper binders.
Commercial Refrigeration
Track refrigerant use, leak inspections, cylinders, and service records for walk‑ins, racks, chillers, and packaged equipment.
HVAC Service Fleets
Give dispatchers, managers, and technicians one place to check refrigerant, tools, credentials, and compliance history.
Canadian Contractors
Keep Canadian HVAC/R records organized for audits, inspections, warranty work, and customer reporting.
Why HVAC/R Companies Choose VanTools.ca
A modern platform built by experienced field technicians for real‑world Canadian field work, designed to close the operational gaps your current software misses.
Reduce Compliance Risk
Avoid fines and inspection failures.
Increase Efficiency
Less paperwork, more wrench time.
Lower Equipment Losses
Track tools and cylinders with full accountability.
Improve Visibility
Know what’s happening across your fleet.
Get Rid of Paper Based Tracking Systems
Ditch the inventory binder and keep your records searchable, current, and ready when you need them.
HVAC/R Software Questions
What does VanTools.ca track for HVAC and refrigeration companies?
VanTools.ca tracks refrigerant additions, recoveries, transfers, cylinder inventory, leak test logs, tool assignments, technician credentials, TDG documentation, and compliance records for Canadian HVAC/R teams.
Is VanTools.ca built for Canadian refrigerant compliance?
Yes. VanTools.ca is built for Canadian HVAC/R contractors that need organized refrigerant logs, CSA B52-style records, ODSHAR-supporting documentation, TDG records, and provincial inspection readiness.
Can technicians log refrigerant from the field?
Yes. Technicians can log refrigerant use, recovery, cylinder movement, leak tests, and related records from a mobile device while working in the field.
Let's work together!
Visit our storeHave a question? Send us a message below.